SmartSignIn

Built for New Zealand workplaces

QR code sign-in for New Zealand workplaces

Put a QR sign at your entrance. Visitors scan it with their phone, read your workplace briefing and sign in using their browser. There is no visitor app to download.

Start setupSee the walkthrough

One link to your workplace arrival process

Each location has its own visitor link and QR sign. Visitors use that link to read the briefing and provide the required details. The visit appears in the manager’s records after submission.

A record that is easier to use

  • Record visitor arrivals, acknowledgements and departures.
  • View people currently signed in and search visit history.
  • Send configured arrival and departure notifications.
  • Manage workplace information and QR signs from the account portal.

Plan for the real conditions at your entrance

Visitors need a connected phone. Check the QR sign is readable, the arrival point has coverage and the briefing is suitable for the visitor. Keep an alternative arrival process available when a phone or connection cannot be used.

Compare monthly and yearly plans before starting setup.

Explore the visitor journey

From the gate to a recorded departure

Walk through the steps your visitors take and the information your managers receive.

Read-only illustration using fictional people and a fictional workplace. No records are created and no messages are sent. The live interface varies with your workplace settings.

Fictional product preview

Step 1 of 5

Read the workplace briefing

Example Farm · Visitor briefing

Use the marked driveway. Keep clear of moving machinery and livestock. Contact the host before entering work areas. Meet at the main gate in an emergency.

Before you start

Do visitors need an app?

No. The QR code opens the sign-in page in a phone browser. Visitors need an internet connection to load the briefing and submit their visit.

What if there is no mobile coverage?

Check coverage where your QR sign will be used. Provide a suitable Wi-Fi connection or a managed alternative arrival process. SmartSignIn does not provide offline sign-in.

Does a recorded acknowledgement make the workplace compliant?

An acknowledgement records that the visitor has responded to your briefing. You still need to identify and manage risks, keep information current and arrange any supervision or task-specific induction needed.

What information can a manager see?

Authorised managers can view people currently signed in and visit history. Access and notifications depend on the workplace and account configuration.

A clear arrival process for your workplace

Farm visitor sign-in

Share farm access instructions and changing hazards with visitors, contractors and delivery drivers.

Contractor and site sign-in

Give contractors the information for the area they are entering and keep a record of who is on site.

QR code sign-in

A sign at the entrance opens the visitor process on a phone, with no visitor app to install.

Make your next visitor arrival easier

Choose a plan, set up your workplace and prepare your QR sign.

Start setup