Built for New Zealand workplaces

Farm visitor sign-in, from the gate to sign-out

Give farm visitors and contractors your access instructions and safety information before they enter. SmartSignIn records their acknowledgement and arrival, and lets configured managers know they have signed in.

Start setup See the walkthrough

Keep the briefing relevant to today’s farm

A farm changes with the season and the work being done. Use your briefing to explain where to report, which routes to use and which areas are restricted. Review it when livestock movements, machinery, spraying or other activities change.

A record that is easier to use

Record visitor arrivals, acknowledgements and departures.
View people currently signed in and search visit history.
Send configured arrival and departure notifications.
Manage workplace information and QR signs from the account portal.

Plan for the real conditions at your entrance

Visitors need a connected phone. Check the QR sign is readable, the arrival point has coverage and the briefing is suitable for the visitor. Keep an alternative arrival process available when a phone or connection cannot be used.

Use our farm visitor safety briefing checklist to prepare your information, then tailor it to the risks and controls on your farm.

Compare monthly and yearly plans before starting setup.

Explore the visitor journey

From the gate to a recorded departure

Walk through the steps your visitors take and the information your managers receive.

Read-only illustration using fictional people and a fictional workplace. No records are created and no messages are sent. The live interface varies with your workplace settings.

Fictional product preview

Step 1 of 5

Read the workplace briefing

Example Farm · Visitor briefing

Use the marked driveway. Keep clear of moving machinery and livestock. Contact the host before entering work areas. Meet at the main gate in an emergency.

Read the workplace briefing: Use the marked driveway. Keep clear of moving machinery and livestock. Contact the host before entering work areas. Meet at the main gate in an emergency.

Acknowledge the information: “I have read the briefing and will contact my host if I am unsure.” The acknowledgement forms part of the visitor record. A briefing does not replace supervision or task-specific training.

Sign in: The visitor provides the required details and signs in. The manager can see the arrival in the active visitor list and later search the visit history.

Notify the manager: An arrival notification tells the configured manager that a visitor has signed in. Delivery depends on your notification settings, connectivity and the message provider.

Sign out: The visitor uses their sign-out link when leaving. The visit record shows the departure, and the active visitor list updates.

Before you start

Do visitors need an app?

No. The QR code opens the sign-in page in a phone browser. Visitors need an internet connection to load the briefing and submit their visit.

What if there is no mobile coverage?

Check coverage where your QR sign will be used. Provide a suitable Wi-Fi connection or a managed alternative arrival process. SmartSignIn does not provide offline sign-in.

Does a recorded acknowledgement make the workplace compliant?

An acknowledgement records that the visitor has responded to your briefing. You still need to identify and manage risks, keep information current and arrange any supervision or task-specific induction needed.

What information can a manager see?

Authorised managers can view people currently signed in and visit history. Access and notifications depend on the workplace and account configuration.

Make your next visitor arrival easier

Choose a plan, set up your workplace and prepare your QR sign.

Start setup