Visitor safety built for New Zealand workplaces

QR visitor sign-infor NZ farms and worksites.

SmartSignIn QR sign at a New Zealand farm gate, ready to scan from a vehicle

Visitor arrival

Contractor briefed and signed in.A contractor has completed the safety briefing and signed in.

One simple scan

Briefed. Recorded. Notified.

One QR code gives every visitor your workplace safety information, records their acknowledgement, and automatically lets the right people know they have arrived.

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No visitor appWorkplace-specific briefingsSearchable records

No app required

Visitors use their phone camera

Automatic manager alerts

Choose SMS, email, or both

Simple setup

Create a workplace-specific QR code in minutes

A clear arrival process for your workplace

Farm visitor sign-in

Share farm access instructions and changing hazards with visitors, contractors and delivery drivers.

Contractor and site sign-in

Give contractors the information for the area they are entering and keep a record of who is on site.

QR code sign-in

A sign at the entrance opens the visitor process on a phone, with no visitor app to install.

Explore the visitor journey

From the gate to a recorded departure

Walk through the steps your visitors take and the information your managers receive.

Read-only illustration using fictional people and a fictional workplace. No records are created and no messages are sent. The live interface varies with your workplace settings.

Fictional product preview

Step 1 of 5

Read the workplace briefing

Example Farm · Visitor briefing

Use the marked driveway. Keep clear of moving machinery and livestock. Contact the host before entering work areas. Meet at the main gate in an emergency.

Read the workplace briefing: Use the marked driveway. Keep clear of moving machinery and livestock. Contact the host before entering work areas. Meet at the main gate in an emergency.

Acknowledge the information: “I have read the briefing and will contact my host if I am unsure.” The acknowledgement forms part of the visitor record. A briefing does not replace supervision or task-specific training.

Sign in: The visitor provides the required details and signs in. The manager can see the arrival in the active visitor list and later search the visit history.

Notify the manager: An arrival notification tells the configured manager that a visitor has signed in. Delivery depends on your notification settings, connectivity and the message provider.

Sign out: The visitor uses their sign-out link when leaving. The visit record shows the departure, and the active visitor list updates.

Before you start

Do visitors need an app?

No. The QR code opens the sign-in page in a phone browser. Visitors need an internet connection to load the briefing and submit their visit.

What if there is no mobile coverage?

Check coverage where your QR sign will be used. Provide a suitable Wi-Fi connection or a managed alternative arrival process. SmartSignIn does not provide offline sign-in.

Does a recorded acknowledgement make the workplace compliant?

An acknowledgement records that the visitor has responded to your briefing. You still need to identify and manage risks, keep information current and arrange any supervision or task-specific induction needed.

What information can a manager see?

Authorised managers can view people currently signed in and visit history. Access and notifications depend on the workplace and account configuration.

Prepare a useful visitor process

Farm visitor safety briefing checklist →Paper registers and QR sign-in compared →

Make your next visitor arrival easier

Choose a plan, set up your workplace and prepare your QR sign.

Start setup